Checklist
Every document, who issues it, and when you get it
Print it, tick it off. If a supplier cannot tell you which of these they provide, you have learned something.
Yangtze Moto · Import documents checklist
Before the deposit
| ☐ | Document | Issued by | When | Why it matters |
|---|---|---|---|---|
| ☐ | Business licence of the seller (营业执照) | Seller | On request, before PI | Confirms the legal entity; name must match the bank beneficiary. |
| ☐ | Proforma invoice (PI) | Yangtze Moto | After quote acceptance | The contract you pay against: models, specs, prices, Incoterm, payment terms, lead time, bank details. |
| ☐ | Factory technical sheet per model | Factory via Yangtze Moto | With the PI | Dimensions, engine code, power, emissions class. Your broker uses it to confirm the registration route and HS subheading. |
| ☐ | Import permit / registration (where required)Market-specific | Your authority | Before shipment | Nigeria Form M, Mexico padrón de importadores, Colombia VUCE registration; some markets need it before goods ship. |
During production and loading
| ☐ | Document | Issued by | When | Why it matters |
|---|---|---|---|---|
| ☐ | Production photo updates | Yangtze Moto | Weekly | Proof that your slot is real and on schedule. |
| ☐ | PDI videos, one per VIN | Yangtze Moto | Before crating | Evidence each unit started, ran and passed the 18 points. Shared folder link. |
| ☐ | Pre-shipment conformity certificateMarket-specific | Inspection agency in China | Before loading | PVoC (Kenya), SONCAP (Nigeria), SABER product certificate (Saudi). Applied for by the importer; inspection arranged by us. |
| ☐ | Loading report (layer-by-layer photos) | Yangtze Moto | Day of stuffing | Your evidence for any transit-damage claim. Includes seal number. |
| ☐ | Draft invoice and packing list | Yangtze Moto | Before balance | Check names, VINs, quantities and values before they become final customs documents. |
At departure (sent by e-mail the day the vessel sails, originals by courier)
| ☐ | Document | Issued by | When | Why it matters |
|---|---|---|---|---|
| ☐ | Commercial invoice | Yangtze Moto | Departure | Customs value. Must match PI, packing list and B/L exactly. |
| ☐ | Packing list | Yangtze Moto | Departure | Crate-by-crate contents, VINs, weights, dimensions. |
| ☐ | Bill of lading (B/L) | Carrier / forwarder | Departure | Title to the cargo. Telex release after balance, or original couriered. |
| ☐ | Certificate of origin | CCPIT / China customs | Departure | General form, or FTA form for Chile, Peru, Ecuador to claim preferential duty. |
| ☐ | Per-VIN sheet | Yangtze Moto | Departure | VIN, engine number, colour, PDI video link for each unit. Your registration and parts file for years. |
| ☐ | Emissions statement / domestic test report | Factory | Departure | China IV (≈ Euro 5) declaration where the registry asks for it. |
| ☐ | UN38.3 test report + MSDSElectric only | Battery maker | Departure | Required for lithium batteries (e-motos, spare packs). |
| ☐ | Marine insurance certificateOptional | Insurer | Departure | If shipped CIF or insured on request. |
At arrival (your side)
| ☐ | Document | Issued by | When | Why it matters |
|---|---|---|---|---|
| ☐ | Import declaration | Your customs broker | Before vessel arrival | Pre-file to avoid demurrage; needs invoice, packing list, B/L, CO. |
| ☐ | Conformity / homologation certificateMarket-specific | Your standards body | At clearance or registration | INEN, NOM, 3CV, GSO etc., on the factory technical sheet. |
| ☐ | Duty and tax receipt | Customs | Clearance | Keep with the per-VIN sheet; registries ask for it. |
| ☐ | Destination PDI record | Your workshop | After assembly | Your own short check after assembly. Protects you with retail customers and with us on claims. |
| ☐ | Claim file (if needed) | You | Within 14 days of arrival | Seal photo, loading report comparison, VIN, photos and video of the fault. |
Country-specific certificates are listed on each market page. What the factory can and cannot provide: homologation explained.
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