Template · Before you buy · Updated 2026-09-08
Request for quotation (RFQ)
A supplier can only quote as precisely as you ask. This layout gives them model, spec, quantity, port and terms in one page. Use it as a printout, or let the RFQ builder generate the same lines from your shortlist.
1 · Buyer
| Company / trading name | |
| Country · city · destination port | |
| Contact name · role | |
| WhatsApp · e-mail | |
| Type of business (dealer / importer / fleet / rental) | |
| Registration requirements in your market (type approval? off-road only?) |
2 · Lines requested
| # | Segment / model code | Spec (cc, EFI/carb, ABS, colour, road kit) | Qty | Target FOB (optional) | Notes |
|---|---|---|---|---|---|
| ex. | Adventure · NC450-R | 450 cc EFI, ABS front, rally fairing, white/blue, road-legal kit fitted | 6 | US$4,000 | Spare parts kit for 6 units |
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 |
Tip: name the segment and a reference model even if you are open to alternatives. “450 rally class, NC450 engine, ABS” gets a better answer than “dual-sport bikes”.
3 · Container and terms
| Container | ☐ 20GP ☐ 40HQ ☐ let supplier propose |
| Incoterm requested | ☐ FOB Chinese port ☐ CIF (port) |
| Spare parts kit | ☐ Yes, ≈5% of bike value, matched to models ☐ No ☐ Specific list attached |
| Payment proposed | ☐ 30% deposit / 70% against PDI videos + loading report ☐ Escrow ☐ Other: |
| PDI standard required | ☐ 18-point PDI filmed per VIN before crating, sent before balance |
| Documents required | ☐ Commercial invoice ☐ Packing list ☐ B/L ☐ Certificate of origin ☐ Spec sheet with VIN/engine list ☐ Emissions statement ☐ UN38.3 + MSDS (e-motos) ☐ Pre-shipment conformity (PVoC/SONCAP/SABER) |
| Target shipment window | |
| Quote validity requested | ☐ 14 days ☐ 30 days |
4 · Questions for the supplier
- Engine supplier and code for each model
- Lead time at the quantities above; is stock available?
- Crate dimensions and CBM per model, so we can check container fit
- Warranty terms for vehicle and (if electric) battery pack
- Which port do you load from, and who books the container?
- Two reference customers in our region
Send it through the RFQ builder and the lines are pre-filled from your shortlist; we reply with a line-by-line FOB quote and loading plan within 24 hours.
Free to use and adapt. Provided as a working layout, not legal advice; have your own counsel review contract clauses for your jurisdiction. Yangtze Moto Export, Chongqing, China.