Templates · Free to use
The paperwork, already laid out
Six documents a dealer needs between the first enquiry and the first container on the floor. Print them, fill them, or copy the structure into your own forms.
By stage
Pick the document for where you are
Every template mirrors how we actually work: FOB terms, staged payment against PDI evidence, one packing list for bikes and parts.
Request for quotation (RFQ)
The fields a supplier needs to quote a mixed container properly, with a filled example line.
Proforma invoice checklist
What a valid PI must contain before you pay a deposit, and the red flags.
Purchase order (PO)
Parties, lines, Incoterm, staged payment tied to PDI, packing, penalties, warranty, language.
PDI report — sample layout
The 18-point pre-delivery inspection report as we deliver it per VIN, shown filled for a fictional unit.
Factory visit checklist
Tick-box version of the eight-stop factory walk, for the plant floor.
Container arrival checklist
Seal, count, damage photos and destination PDI in the first 48 hours.
Looking for the reference lists instead? See the documents checklist, the 18-point PDI, and the glossary.
Skip the paperwork entirely?
Send a shortlist through the RFQ builder and we return a line-by-line proforma in our own format within 24 hours.